We promise that where we need to collect, use, process and store your data we will do so properly and securely. We will:
· Use and maintain your personal data in accordance with all applicable legal requirements
· Inform you about what data we collect about you and how we use it
· Ensure that the privacy of your data is maintained
· Honour your legal rights in respect of personal data which we hold
We will not sell your data to anyone to use for their own marketing purposes or transfer it outside of the ebookwarehouseonline.com other than as detailed in this Privacy Policy.
This Privacy Policy explains what personal data we collect about you, how and why we use it, who we disclose it to, and how we protect your privacy.
Who is responsible for your data?
Our Privacy Policy applies to the personal data that ebookwarehouseonline collects and uses. This policy applies to all data that we acquire about you, whether you visit our stores, visit our websites using any device, or contact us by telephone, email or social media.
References in this Privacy Policy to “ebookwarehouseonline”, “we”, “us” or “our” mean ALMINTA LTD (a company registered in England and Wales with registration no 06989997 and registered office at 71 Bell Road, Hounslow, Middlesex, TW3 3NX). We are the “data controller” for the purposes of the Data Protection Act 2018, the General Data Protection Regulation 2016 as incorporated into the law of England, Wales, Scotland and Northern Ireland by s.3 of the European (Withdrawal) Act 2018, and other applicable data protection legislation.
Personal data we collect about you
When using the term “personal data” in our Privacy Policy, we mean information that relates to you and allows us to identify you, either directly or in combination with other information . Your personal data may include for example your name, your contact details, information relating to your order, information on how you use our website or you interact with us.
We collect some personal data from you, for example when you register on our website or buy products from us, when you agree to receive e-receipts, when you use our website, enter competitions or sign up to receive our newsletter, when you visit our stores, buy our goods, use our services or contact us. We may also receive your personal data from our suppliers who provide services to you on our behalf (for example when you provide feedback on our goods or services).
For more information on the parties who may share your personal data with us, please see below:
Categories of data we collect
We may collect and process the following categories of information about you:
Your name and surname and your account details (email address, telephone number and postal address, date of birth, password, your interests, preferences, feedback and survey responses, your location which may be obtained by your IP address and cookies).
· When you create an account on our website
· When you order products for home delivery
· When you enter a competition or sign up to receive our newsletter
· When you elect to receive e-receipts
· When you are shopping in our stores
· When you send us feedback or enter a review on a third party site
Information about your order and any products and services that you buy from us. This information may include your payment card details.
· When you buy products or services from us, or contact us in respect of your purchase. We may request your payment card details when a transaction, refund or other payment process needs to be completed directly with us.
Information about your health, if you have a medical condition.
· If you have an accident in our premises and we record this in our accident records. Also if you make a legal claim against us.
Video, images and audio of you from body worn cameras ,CCTV pictures and filming and photography events
· When you visit one of our stores or one of our other sites.
The communications you exchange with us (for example, your emails, letters, calls, or your messages on our online chat service). We may record telephone conversations when you contact us by telephone.
· When you contact ALMINTA LTD or you are contacted by ebookwarehouseonline.com
Your posts, messages and responses to quizzes and polls on social media directed to ebookwarehouseonline.com
· When you interact with us on social media
Your feedback
· When you reply to our requests for feedback or participate in our customer surveys
Information about what you buy in our stores, and how you use our website, including information about your internet connection, location and IP address
· When you navigate on our website
Information relating to purchases made using credit
· When you purchase a product using credit through our third party credit providers including any complaints in relation to the provision of credit.
Sensitive personal data
In the course of providing products and services to you, or when you visit our stores, we may collect information that could reveal your racial or ethnic origin, physical or mental health, religious beliefs or alleged commission or conviction of criminal offences. Such information is considered “sensitive personal data” under data protection laws. We only collect this information where you have given your explicit consent, it is necessary, or you have deliberately made it public.
Our websites are not intended for those aged below 18. If data of those aged below 18 is collected as a result of a purchase on our website then the legal basis for this use is to fulfil our contractual obligations.
If we collect data relating to children who are aged below 16 years (for example names, dates of birth, photographs) we will always ask for consent from an adult over the age of 18.
How and why we use your personal data
We use your personal data for the following purposes:
To manage your purchases and provide our services to you
When you visit our stores or order goods or services from us, we use your information to process appointment bookings, complete your order, to process your payment, to deliver goods to you, to process returns and refunds, and to deal with any queries you have.
Legal basis for this use: To fulfil our contractual obligations.
To communicate with you and manage our relationship with you
Occasionally we may need to contact you by email and/or telephone /SMS for administrative or operational reasons, for example in order to send you confirmation of your order bookings and your payments, to inform you about delivery of your order, or to advise of delays, or to provide you with policy updates or details of product recalls.
We will also use your personal data if we contact you after you have sent us a request, filled in a web-form through our website or contacted us on social media.
We may also use it to verify your identity or for other security reasons.
Legal basis for this use: To fulfil our contractual obligations.
Your opinion is very important to us, so we may send you an email or SMS to seek your feedback including for example on products purchased from us and your purchase experience as a whole.
We will use the communications you exchange with us and the feedback and reviews you may provide in order to manage our relationship with you as our customer and to improve our services and experiences for customers.
Legal basis for this use: For our legitimate interests, to improve our goods and services to you and other customers.
Please be aware that these communications with you are for managing our relationship with you and improving our products, service and shopping experience are not made for marketing purposes and as such, you will continue to receive them even if you opt-out from receiving marketing communications. If you would like us not to send these communications to you, you can exercise your right to erasure/objection set out below.
To personalise and improve your customer experience
We may use your personal data in order to tailor our services to your needs and preferences and to provide you with a personalised customer experience. To do so, we use software and other technology (automated processing). For example, we may collect information on how you use our website, which pages of our website you visit most, which products you search for and what products you buy, in order to understand what you like. We may use this information to tailor the content and offers that you see on our website and, if you have agreed to receiving marketing communications, to send you relevant messages that we think you like.
If you are in the process of placing an order under your account and you leave our website before your order has been placed, we may contact you in order to help you easily complete your order.
Legal basis for this use: For our legitimate interests, to improve our goods and services for you and other customers. You may opt out of receiving marketing communications at any time.
To better understand you and what you like
To help us understand what you like and better offer these goods or services to you we combine the data described under the section “Categories of data we collect”. This helps inform our business decisions.
Legal basis for this use: For our legitimate interests, to develop and improve our goods and improve our offering for you.
To inform you about our news and offers that you may like
If you have purchased a product from us either online or in store or registered to receive marketing communications, we will provide you with news from us such as new products and services that you may be interested in or offers that you may like. This may include information about products and services from any of our brands. Please note that we do not share your contact details and other personal data with other companies so that they can market their own products and services to you.
You will be provided with a clear option to opt out if you do not want to receive these communications.
Legal basis for this use: For our legitimate interests, to grow and improve our business.
Web Banner Advertising
If you visit our websites, you may receive personalised banner advertisements whilst browsing other websites. Any banner advertisements you see will relate to products you have viewed whilst browsing our websites on your computer or other devices. These advertisements are provided by ebookwarehouseonline.com via our trusted partners using ‘cookies’ placed on your computer or other devices (see further information on the use of cookies in our Cookie Policy). You can remove or disable cookies at any time – see below for further information.
Legal basis for this use: For our legitimate interests, to improve the goods and services that we offer to you.
To improve our services, fulfil our administrative purposes and protect our business interests
The business purposes for which we will use your information include accounting, billing and audit, credit or other payment card verification, fraud screening and prevention, safety, security and legal purposes, systems testing, colleague training, maintenance and development.
Legal basis for this use: For our legitimate interest, to ensure the proper administration, security and safety of our business for ourselves and our customers; to make our business more efficient; to improve the goods and services which we offer to our customers.
To comply with our legal obligations, for example, our obligation to provide your information to government or law enforcement agencies, or to maintain records of our business transactions.
Legal basis for this use: to comply with our legal obligations
To combat fraud, for the detection and prevention of crime, or to protect our legal rights, for example we may use CCTV images or footage from body worn cameras to help us or enforcement authorities to identify individuals who have broken the law, to protect staff and customers or to pursue our legal rights or defend ourselves against legal or regulatory action or perform checks and/or share details with fraud prevention agencies.
Legal basis for this use: where relevant, to comply with our legal obligations. In other circumstances: to protect our legitimate interests in pursuing our legal rights or defending ourselves against legal or regulatory action.
To manage your purchases made via credit
When you order goods from us using credit, we use your information to complete your order, to deliver goods to you, to process returns and refunds, and to deal with any queries or complaints you have.
Legal basis for this use: To fulfil our contractual obligations.
Your rights in respect of your personal data
Lawful bases for processing data
· We will only collect and process personal data about you where we have a lawful reason to do so (referred to below as “lawful bases”). Lawful bases include:
· Where we need to process your data to enter into or perform our contract with you – for example to process a card payment or deliver goods to you.
· Where necessary for us to comply with a legal obligation – for example if we are required to disclose your data by a court order.
· Where needed to protect our vital interests, or that of a third party – for example if you have an accident in store and we have to call the emergency services and disclose your name and medical details.
· Where we have a legitimate interest to do so, and these interests are not overridden by your interests or fundamental rights and freedoms. For example, we may process your personal data to:
· Protect you, us, or others from threats (such as security threats or fraud)
· Enable or administer our business, such as for quality control, consolidated reporting, and customer service
· Send you news and information about our products and services that may interest you (you can opt out of this at any time)
· Help us to provide a better service to you, or tailor the products that we send you information about (you can opt out of receiving marketing information at any time)
· Provide colleague training
· Understand and improve our business or customer relationships generally
· Manage corporate transactions, such as mergers or acquisitions.
Where you have given your consent – you may withdraw your consent at any time.
Access
You have a right to request access to the personal data that we hold about you. This could include information relating to purchases you have made or orders which you have placed with us via our website or in store.
If you would like to request a copy of your personal data, please contact us in writing at:
manager@ebookwarehouseonline.com
Rectification
If any of the personal data that we hold about you is incorrect, you have a right to request that we correct this. If you have an online account with us you can easily change your personal details by managing the preferences in your account. Alternatively, to notify us of any corrections please contact us at:
manager@ebookwarehouseonline.com
Erasure / objection
You have a right to request us to erase any data that we hold about you, or to object to our use and processing of your data. If the only lawful basis on which we can process your personal data is that you have given your consent , we are obliged to comply with your request. In other circumstances we may need to continue to hold and process your data (for example where needed for safety, security or legal purposes, or to protect our legitimate interests). If this is the case, we will notify you of the reason.
If you would like to exercise this right please contact us at:
manager@ebookwarehouseonline.com
Request a portable copy of your personal data
You have the right to request a portable copy of any personal data which you have provided to us. This applies if
· The lawful basis on which we are processing your data is either that you have given your consent, or that we need to use the data to comply with our contract with you (for example to deliver goods to you); and
· We are processing your personal data by automated means.
If you would like to exercise this right please contact us at:
manager@ebookwarehouseonline.com
If you wish to exercise any of the rights above, you may need to provide proof of your identification and further information to help us to process your request.
Questions and complaints
If you have questions in relation to your personal data, please contact our Data Protection Officer at:
manager@ebookwarehouseonline.com
If you are not happy with how we have managed your personal data, please give us the chance to put it right, by contacting us at:
manager@ebookwarehouseonline.com
If you feel we have not resolved your complaint, you have the right to lodge a complaint with the Information Commissioner’s Office. Further information, including contact details, is available at https://ico.org.uk.
How to opt out of receiving marketing communications
We would like to stay in touch with you, to send you news and offers about products that you may like.
If you would prefer not to receive these from us, you can easily opt out by clicking on the relevant unsubscribe link at the bottom of any marketing related email you may receive from us.
Alternatively, you can also contact our Customer Service team and express your preference to not receive marketing communications by using the “Contact us” form at :
manager@ebookwarehouseonline.com
Your request may take a few days to process.
Security of your personal data
We are committed to taking appropriate technical and organisational measures to protect your personal data against unauthorised or unlawful processing and against accidental loss, destruction or damage. When you provide your personal data through our website, this information is transmitted across the internet securely.
ebookwarehouseonline.com adheres to high security standards in order to protect your payment card details when you are sending us this information.
As described in this Privacy Policy, we may in some instances disclose your personal data to third parties. Where ebookwarehouseonline.com discloses your personal data to a third party, we require that third party to have appropriate technical and organisational measures in place to protect your personal data; however in some instances we may be compelled by law to disclose your personal data to a third party, law enforcement agencies, and have limited control over how it is protected by that party.
The information that you provide to us will be held in our systems, which are located on our premises or those of an appointed third party. We may also allow access to your information by other third parties who act for us for the purposes described in this Privacy Policy or for other purposes approved by you. Your personal data may be accessed by and processed outside the United Kingdom (“UK”) – including by staff operating outside the UK who work for one of our suppliers or agents (this includes staff engaged in, among other things, the fulfilment of your order). Where your personal data is transferred outside of the UK, we require that appropriate safeguards are in place.
We will retain your personal data for as long as we need it in order to fulfil our purposes set out in this Privacy Policy or in order to comply with the law.